![]() ![]() These terms protect your income and decrease the likelihood a client will cancel, especially when someone has a lot of money to lose.Cancellation clauses should state that any fees or deposits paid up until the cancellation are nonrefundable.Including a cancellation clause in your contract ensures you get paid if the event host must cancel their plans or backs out.Your payment schedule should best suit your business and cash flow needs, including any added fees and taxes.Indicate the date upon which the final payment must be received to deliver services.State the initial deposit due date in the contract and note that no work will begin until the deposit is received.Don't worry about getting too detailed with estimates because you can always renegotiate the budget later.Outline an estimated budget for the event to give the client a general idea of what to expect.Specify all payment details in the event planner contract.Detail which vendors you are working with and the services they provide.Use broad language in the contract to protect yourself against performing a service outside your comfort zone.List these tasks clearly in the contract so the client fully understands which services you will and will not perform.Provided services might include catering, on-site event staff, marketing, and audio/visual equipment, but it's important to also specify which services are not included.Services not specifically defined might be misunderstood, leading to unmet expectations.The agreement should contain clear expectations as to what services are provided and what those services are.When drafting your event planning contract, be sure to include: How many times have you had a conversation with someone and walked away thinking you both understood each other, but you later learned there was miscommunication? Having a contract in place when planning an event ensures all parties have a clear understanding of the work being completed as well as additional aspects of the event planning business. What to Include in an Event Planning Contract Most event planning professionals, including party planners, wedding planners, and corporate event specialists, understand the importance of event planning contracts. Having a legal contract in place forces those involved to agree in writing on a set of terms and conditions. Event planning contracts protect both parties involved in a number of ways.
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